Purpose. The purpose of the Canceled Semester policy is to help a re-enrolling student improve their academic standing. This policy allows a student to cancel one semester below a GPA of
2.00 from their cumulative record under the conditions noted following.
Conditions. This policy may be invoked only once in a student’s undergraduate enrollment in the university. It is not a tool to qualify for transfer to another institution. A student who has been separated from the university for a minimum of one calendar year (12 consecutive months) and has re-enrolled at the University may apply for/request a Canceled Semester from the appropriate college dean or designee. The college dean or designee and/or the student’s advisor may also recommend that the student pursue this Canceled Semester option. The college dean or designee may grant the canceled semester on a case-by-case basis following the review of the student’s prior experience and evidence of potential for improved academic success. The canceled semester can only be applied after completion of least one semester post reenrollment.
Academic Standards and Application. A student re-enrolled under this policy must meet current degree requirements and will be reviewed under current academic standards requirements applicable at the time of re-enrollment. A student must apply to the college of which the student was a member at the time of last enrollment. If a student wishes to enter a major in a college other than the one from which they were separated, they will apply to the original college, which will forward the application and related records to the new college for action. The college will inform the registrar. if the application is approved. Authorization for registration will come from that office. (Note: Students re-enrolling with below a 2.00 will have to be reviewed by the University College.)
Transcript Effects. Cancelation removes the mathematic effect of all grades (passing, failing, withdrawals) from the semester. However, all courses and original grades remain visible on the official transcript; credit toward graduation remains for those credits associated with passing grades.
Financial Aid Effects. Students re-enrolled under the Canceled Semester Policy must still meet the financial aid qualitative and quantitative SAP requirements (using all previously enrolled semester data). Federal regulations do not permit the financial aid office staff to remove or ignore any academic statistics.
Definition of a Semester. A “Canceled Semester” refers to any semester of enrollment, whether full- or part-time. Students may elect to use an enrolled summer as their “semester” to be canceled. The entire summer of any given year will be treated as a semester for the purpose of cancellation of grades. The definition of a “Canceled Semester” does not include the winter term.
Rationale: The canceled semester policy was reviewed as part of the five-year review cycle. Changes were made to clarify the intent and parameters of the policy.