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The “I” (incomplete) designation is used to record work, which so far as covered, is of passing grade (e.g., student has completed passing work throughout most of the semester) but is incomplete because of a late in the semester emergency (e.g., personal illness, bereavement absence, or other unavoidable reason). The “I” designation may be requested by the student or offered by the instructor; however, the instructor will have final say as to whether an “I” designation is a viable option.
Step 1. Before assigning the “I” designation when entering grades online, the instructor must confirm with the student the details of the work to be completed and the deadline for completion. The faculty member must complete an Incomplete Grade Form, indicating/documenting the reason for the incomplete grade, the work to be completed, deadlines for completion (it is not necessary to permit the maximum allowable time), and a default grade if the work is not successfully submitted by the established deadline. While the time needed to complete the work will vary based on amount and type of work, instructor time frame, and student situation, incomplete coursework must be submitted to the instructor by the end of the next regular (fall/spring) semester (i.e., last day of classes). For the department files, both the instructor and student will sign an Incomplete Grade Form, the instructor signature signifying agreement and the student signature signifying understanding of the required work and time frame. Students are encouraged to stay in touch with the instructor to discuss progress on completing the work during the semester.
Step 2. To officially record the incomplete, the “I” grade must be entered into the IUP Grade Management System.
Step 3. Upon submission of the incomplete coursework, or notification by the student that the course work will not be completed, the instructor will calculate the final course grade and submit the change of grade in the IUP Grade Management System no later than the last day of classes for the next regular (fall/spring) semester.
If the student fails to submit the designated coursework by the last day of classes or the date set by the professor, whichever is earlier, for the next regular (fall/spring) semester, the “I” designation automatically converts to an F or the default grade at the end of the grading period of the next regular (fall/spring) semester after the designation was assigned. Likewise, if the instructor fails to submit the appropriate grade change by the end of the grading period of the next regular (fall/spring) semester after the designation was assigned, the “I” designation converts to an F or the default grade.
Under extreme circumstances, with instructor agreement, an “I” designation may be extended through the end of an additional regular semester following the initially designated semester for completion. For this to occur, an instructor must complete another Incomplete Grade Form, forward the form to the dean of the college that delivered the course, obtain the dean’s approval, and inform the registrar (registrars-office@iup.edu) of the approved extension.
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