Policy for Holding Exams Outside the Prescribed Course Times

Tests, examinations, and quizzes (assessments) should normally be administered during the prescribed course times.

However, for instructors who choose to administer assessments outside the prescribed course times, the following apply:

1. For on-line tests, examinations, and quizzes (assessments):
   1. The instructor shall inform students in the course syllabus that on-line assessments are required outside the prescribed course times. The instructor shall provide students with as much information as possible regarding window of access to and time to complete these assessments.  If an assessment format or timing change occurs at some point in the semester, students shall be provided ample notice.
   2. Reasonable windows for accessing (e.g., at least 24 hours) and completing on-line assessments shall be provided to students.  For instance, instructors should avoid providing access to the assessments only late at night and only on weekends.
   3. Arrangements for non-punitive makeup assessments must be available for students with valid reasons (e.g., medical, work schedule) for not being able to complete the on-line assessments during the prescribed time window.
       
2. For tests, examinations, and quizzes (assessments) scheduled outside prescribed course times where the physical presence of the student is required (on-campus or at another location): 
   1. Instructors shall obtain their dean’s approval for including the requirement that students need to be physically present for assessments outside the designated course times.
   2. The requirement shall be listed in the course schedule on MyIUP before registration begins. 
   3. The requirement shall also be included in the course syllabus. The instructor shall provide students with as much information as possible regarding dates and times. If an assessment format or timing change occurs at some point in the semester, students shall be provided ample notice.
   4. Assessments can only be scheduled on Monday through Thursday from 8 a.m. to 10 p.m. and Friday from 8 a.m. to 4 p.m.
   5. Appropriate physical facilities must be arranged in advance without encroachment upon other authorized university functions.
   6. Assessments cannot take precedence over another regularly scheduled class for the student.
   7. Arrangements for non-punitive makeup assessments must be available for students with valid reasons (e.g., medical, work schedule) for not being able to physically attend the assessment during the prescribed time window.
   8. For each hour of assessment conducted outside of regularly scheduled class time, an hour of regularly scheduled class time will be cancelled.